How do property management companies organize their filing systems?

Property management involves tenant files, lease agreements, maintenance records, vendor contracts, and financial records — across multiple properties. Best practice: organize by property, then by unit/tenant within each property. One lateral filing cabinet per property (or one drawer per property in a multi-property setup). Each tenant folder contains: lease agreement, move-in/out inspection reports, maintenance request history, correspondence, and payment history. Separate sections for vendor contracts (by trade type) and financial records (by property, by year). Security deposits are often in their own section with clear documentation. For compliance, keep tenant files for 3–7 years post-move-out (varies by state). FindOfficeFurniture.com — call 888-719-4960 for property management office setups.