How do I maintain a filing system when employees are working remotely and documents exist in multiple locations?

Remote work environments require rethinking physical filing. The core principle: centralize physical filing at the office for any records requiring physical originals — don't let critical documents scatter across employee home offices. For remote workers generating paper, establish a policy for when originals must be mailed or couriered to the office versus when digital submission is acceptable. Cloud-based document management systems (SharePoint, Google Drive, Dropbox Business) handle the digital side — set up folder structures that mirror your physical filing organization for consistency. Schedule periodic file collection from remote workers who generate originals. Avoid 'physical file creep' where employees create home-office filing systems that duplicate or diverge from the office system. FindOfficeFurniture.com — call 888-719-4960.