How does a small medical practice organize patient records in vertical file cabinets?

Small medical practices (solo or small group) using paper charts typically organize patient files alphabetically by last name in vertical filing cabinets, with separate sections for active and inactive patients. A full patient chart contains encounter notes, lab results, referral correspondence, and signed consent forms. HIPAA requires lockable storage for all patient records — all cabinets must lock. Color-coded folders (different colors for active vs. inactive, or for different physician panels) speed retrieval in busy offices. Medical record retention requirements vary by state but typically require 7+ years of adult records and longer for pediatric patients. As practices transition to EHR, physical filing needs reduce but original paper charts must be retained through the applicable retention period. FindOfficeFurniture.com — call 888-719-4960.