How do landlords or property managers organize tenant files in a vertical file cabinet?

Tenant files in a vertical file cabinet should be organized alphabetically by tenant last name, or by unit number if that's the more consistent reference. Each tenant folder contains: lease agreement, rental application, move-in/out inspection report, security deposit documentation, maintenance request history, and any notices or correspondence. A separate section handles move-in and move-out packets for active turnover activity. After a tenant moves out, keep the file for the applicable retention period (3–7 years depending on state). Security deposit documentation is especially important to retain — dispute resolution often hinges on original documentation. Lockable storage protects tenant personal and financial information. FindOfficeFurniture.com — call 888-719-4960.