Who in an office should have keys to filing cabinets, and how should key access be managed?

Key management for filing cabinets is a real security issue. Best practices: assign individual cabinet keys to the primary users of each cabinet. Maintain a key register — a log of who holds which key, with a sign-out process if keys are shared. An office manager or facilities person should hold a master key or spare set in a secure location (a locked key box). Avoid leaving a key in the lock at all times — it defeats the purpose of locking. When an employee leaves, collect all keys and change lock cylinders if sensitive data is involved (lock cylinders are inexpensive to replace). Consider a master key system for large offices so management can access any cabinet without holding a full set of individual keys. FindOfficeFurniture.com — call 888-719-4960.